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Reduce Word 2007 doc size

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Unread 14-02-2008, 04:30 PM   #1
Word.user
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Reduce Word 2007 doc size

Hi,
I am using Word 2007, when I open a new document, type just one word and
save it as .doc(97-2003 compatible), why does the size become more than 20kb.
Is there a way to reduce the size

Thanks in Advance
 
Unread 14-02-2008, 04:30 PM   #2
JoAnn Paules
Guest
 
Posts: n/a
Re: Reduce Word 2007 doc size

A 20kb file is small. Why do you think you need something smaller than that?

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375


"Word.user" <Worduser@discussions.microsoft.com> wrote in message
news:8E43BB3F-BC4A-4F45-9E2D-0DB85B597CBE@microsoft.com...
> Hi,
> I am using Word 2007, when I open a new document, type just one word and
> save it as .doc(97-2003 compatible), why does the size become more than
> 20kb.
> Is there a way to reduce the size
>
> Thanks in Advance


 
Unread 14-02-2008, 04:30 PM   #3
Word.user
Guest
 
Posts: n/a
Re: Reduce Word 2007 doc size

because we are uploading these files to the server, some clients in rural
areas have 64kbps connection, and it takes few seconds to upload.
So my question is, if there are just a few words, how can we get the file
size to less than 5kb?

"JoAnn Paules" wrote:

> A 20kb file is small. Why do you think you need something smaller than that?
>
> --
>
> JoAnn Paules
> MVP Microsoft [Publisher]
>
> ~~~~~
> How to ask a question
> http://support.microsoft.com/KB/555375
>
>
> "Word.user" <Worduser@discussions.microsoft.com> wrote in message
> news:8E43BB3F-BC4A-4F45-9E2D-0DB85B597CBE@microsoft.com...
> > Hi,
> > I am using Word 2007, when I open a new document, type just one word and
> > save it as .doc(97-2003 compatible), why does the size become more than
> > 20kb.
> > Is there a way to reduce the size
> >
> > Thanks in Advance

>

 
Unread 14-02-2008, 04:30 PM   #4
Suzanne S. Barnhill
Guest
 
Posts: n/a
Re: Reduce Word 2007 doc size

A blank document created in Word 2003 is 19.5 KB.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Word.user" <Worduser@discussions.microsoft.com> wrote in message
news:8E43BB3F-BC4A-4F45-9E2D-0DB85B597CBE@microsoft.com...
> Hi,
> I am using Word 2007, when I open a new document, type just one word and
> save it as .doc(97-2003 compatible), why does the size become more than
> 20kb.
> Is there a way to reduce the size
>
> Thanks in Advance
>



 
Unread 14-02-2008, 04:31 PM   #5
Word.user
Guest
 
Posts: n/a
Re: Reduce Word 2007 doc size

excatly, so how to stop it being so big????

"Suzanne S. Barnhill" wrote:

> A blank document created in Word 2003 is 19.5 KB.
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
>
> "Word.user" <Worduser@discussions.microsoft.com> wrote in message
> news:8E43BB3F-BC4A-4F45-9E2D-0DB85B597CBE@microsoft.com...
> > Hi,
> > I am using Word 2007, when I open a new document, type just one word and
> > save it as .doc(97-2003 compatible), why does the size become more than
> > 20kb.
> > Is there a way to reduce the size
> >
> > Thanks in Advance
> >

>
>
>

 
Unread 14-02-2008, 04:31 PM   #6
Bob Buckland ?:-\)
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Posts: n/a
Re: Reduce Word 2007 doc size

What you're seeing is in the range of the the minimum size for the binary file structure that Word used through Word 2003 as the
default (i.e. Word stores more than just your text, it also stores the ability to manage the text, remember the margins, tab
settings, styles and more. To get an idea of the types of things that are stored in a Word blank document so that it will look the
same when reopened, you may want to try doing a save as .RTF, then open the RTF file in notepad.

If you save in Word 2007 as the newer .docX file type for Word 2007 the default size (compressed XML) starts at 11.6K.

Plain text saves will be smaller, but will no longer be Word 'documents' with formatting.

=========
<<"Word.user" <Worduser@discussions.microsoft.com> wrote in message news:2DBF76C8-B099-456F-8E1B-434DFC66D5CB@microsoft.com...
excatly, so how to stop it being so big???? <<
--

Bob Buckland ?:-)
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*


 
Unread 14-02-2008, 04:31 PM   #7
Suzanne S. Barnhill
Guest
 
Posts: n/a
Re: Reduce Word 2007 doc size

You could zip it using WinZip or the like.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Word.user" <Worduser@discussions.microsoft.com> wrote in message
news:2DBF76C8-B099-456F-8E1B-434DFC66D5CB@microsoft.com...
> excatly, so how to stop it being so big????
>
> "Suzanne S. Barnhill" wrote:
>
>> A blank document created in Word 2003 is 19.5 KB.
>>
>> --
>> Suzanne S. Barnhill
>> Microsoft MVP (Word)
>> Words into Type
>> Fairhope, Alabama USA
>>
>> "Word.user" <Worduser@discussions.microsoft.com> wrote in message
>> news:8E43BB3F-BC4A-4F45-9E2D-0DB85B597CBE@microsoft.com...
>> > Hi,
>> > I am using Word 2007, when I open a new document, type just one word
>> > and
>> > save it as .doc(97-2003 compatible), why does the size become more than
>> > 20kb.
>> > Is there a way to reduce the size
>> >
>> > Thanks in Advance
>> >

>>
>>
>>

>



 
Unread 14-02-2008, 04:33 PM   #8
Word.user
Guest
 
Posts: n/a
RE: Reduce Word 2007 doc size

Is it possible to disbale some word features, which can lead to reducing file
size??

"Word.user" wrote:

> Hi,
> I am using Word 2007, when I open a new document, type just one word and
> save it as .doc(97-2003 compatible), why does the size become more than 20kb.
> Is there a way to reduce the size
>
> Thanks in Advance

 
Unread 14-02-2008, 04:33 PM   #9
Suzanne S. Barnhill
Guest
 
Posts: n/a
Re: Reduce Word 2007 doc size

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Keep track of formatting (Tools | Options | Edit). This is reportedly a
major cause of file bloat in Word 2002 and above.

6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

7. Embedded linguistic data (Tools | Options | Save).

8. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

9. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code when you press Alt+F9, the
graphic is an OLE object. Unless you need to be able to edit the object in
place, unlink it using Ctrl+Shift+F9.

10. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

11. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

Note, however, that the size you have mentioned is just about the absolute
minimum for a Word document. I would not expect that you could reduce it
further except by zip compression.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Word.user" <Worduser@discussions.microsoft.com> wrote in message
news:6092102C-6F1C-46DC-9CA7-6C885EB7E57C@microsoft.com...
> Is it possible to disbale some word features, which can lead to reducing
> file
> size??
>
> "Word.user" wrote:
>
>> Hi,
>> I am using Word 2007, when I open a new document, type just one word and
>> save it as .doc(97-2003 compatible), why does the size become more than
>> 20kb.
>> Is there a way to reduce the size
>>
>> Thanks in Advance

>



 
Unread 14-02-2008, 04:34 PM   #10
Graham Mayor
Guest
 
Posts: n/a
Re: Reduce Word 2007 doc size

Use a zip utility like WinZip to reduce the file size.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Word.user wrote:
> because we are uploading these files to the server, some clients in
> rural areas have 64kbps connection, and it takes few seconds to
> upload.
> So my question is, if there are just a few words, how can we get the
> file size to less than 5kb?
>
> "JoAnn Paules" wrote:
>
>> A 20kb file is small. Why do you think you need something smaller
>> than that?
>>
>> --
>>
>> JoAnn Paules
>> MVP Microsoft [Publisher]
>>
>> ~~~~~
>> How to ask a question
>> http://support.microsoft.com/KB/555375
>>
>>
>> "Word.user" <Worduser@discussions.microsoft.com> wrote in message
>> news:8E43BB3F-BC4A-4F45-9E2D-0DB85B597CBE@microsoft.com...
>>> Hi,
>>> I am using Word 2007, when I open a new document, type just one
>>> word and save it as .doc(97-2003 compatible), why does the size
>>> become more than 20kb.
>>> Is there a way to reduce the size
>>>
>>> Thanks in Advance



 
 

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