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Redaction in Word 2007

Microsoft Office Word

 
 
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Unread 03-03-2008, 02:24 PM   #1
Wayne
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Redaction in Word 2007

Does anybody know if redaction is possible in Word 2007?
 
Unread 03-03-2008, 03:20 PM   #2
Peter A
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Re: Redaction in Word 2007

In article <D9F82512-4493-4815-8894-4DA97ADEB7CF@microsoft.com>,
Wayne@discussions.microsoft.com says...
> Does anybody know if redaction is possible in Word 2007?
>


Of course it is - you can redact with a paper and pencil.

--
Peter Aitken
Author, MS Word for Medical and Technical Writers
www.tech-word.com
 
Unread 03-03-2008, 03:20 PM   #3
Wayne
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Posts: n/a
Re: Redaction in Word 2007

Thanks for nothing, sorry I wasted your time and mine as well.

"Peter A" wrote:

> In article <D9F82512-4493-4815-8894-4DA97ADEB7CF@microsoft.com>,
> Wayne@discussions.microsoft.com says...
> > Does anybody know if redaction is possible in Word 2007?
> >

>
> Of course it is - you can redact with a paper and pencil.
>
> --
> Peter Aitken
> Author, MS Word for Medical and Technical Writers
> www.tech-word.com
>

 
Unread 03-03-2008, 03:20 PM   #4
Jean-Guy Marcil
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Posts: n/a
Re: Redaction in Word 2007

"Wayne" wrote:

> Thanks for nothing, sorry I wasted your time and mine as well.
>


You got an answer that matched the question. I do not think that you could
have been more vague.

If you want actual help, it might be useful to those that are willing to
help you to have a real question. Provide more details.

What are you actually trying to achieve?
What have you tried?
What results/problems did you encounter?

 
Unread 03-03-2008, 04:20 PM   #5
Bob Buckland ?:-\)
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Posts: n/a
Re: Redaction in Word 2007

Hi Wayne,

The MS Word 2003 Redaction add-in has not been updated/released in a Word 2007 version (The 2003 add-in won't install if you do not
have Word/Office 2003 installed).

One of the folks here who write macros *may* jump in here to automate this fairly easily, but without that, one way to do it in Word
2007 is as follows, assuming you want the redaction bars to show, as opposed to simply deleting the text

1. On the Home Ribbon=>Style Group click on the launcher (square) at the bottom right of the group and at the bottom of the Styles
pane click the 'New Style' button at the bottom left.

2. Define the new style as a character style named
RedactMe
and add the following attributes

A. Leave the 'Font choices' alone.

B. Change 'Formatting Automatic' to 'Black'
(use More Colors and select the black hexagon,
to avoid using a themeable color choice)

C. Click on Format=>Borders and in the shading tab
repeat the steps in B to have a black fill with
a Solid 100% choice.

D. Click on Format=>Shortcut key, to assign
a keyboard shortcut to use this style.

3. Before leaving the 'Create New Style' dialog turn on the
'Add to Quick Style List'

4. Save your original file under a new name so you have a working copy and your original.

5. Be sure Track changes are turned off and that you have already accepted or rejected any changes previously made.

6. Select the text you want redacted (blacked out) and apply the
RedactMe style from either the Quick Styles list or
with your keyboard shortcut.

7. Once you have applied the redact me style to the text you want to black out in your document use Home=>Editing=>Replace (ctrl+H)
In the Find what box use Special=>Any character (or type in
^?
then click the 'Format' Style choice and choose the 'RedactMe' style.

8. In the 'Replace with' box type a space (or an X or whatever filler character you prefer), then choose Replace all.

9. Save the file as a new name, then close and reopen the file. Even if the 'RedactMe' style is then changed by someone the text
will not be available.

=============
<<"Wayne" <Wayne@discussions.microsoft.com> wrote in message news9F82512-4493-4815-8894-4DA97ADEB7CF@microsoft.com...
Does anybody know if redaction is possible in Word 2007?>>
--

Bob Buckland ?:-)
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*


 
Unread 03-03-2008, 05:19 PM   #6
Jean-Guy Marcil
Guest
 
Posts: n/a
Re: Redaction in Word 2007

"Bob Buckland ?:-)" wrote:

> Hi Wayne,
>
> The MS Word 2003 Redaction add-in has not been updated/released in a Word 2007 version (The 2003 add-in won't install if you do not
> have Word/Office 2003 installed).


If the OP had mentioned that he was referring to an add-in... things would
have been easier...

What is this Add-in anyway... I have never heard of it.

(After some Googling...)

A quick question, once you have redacted some text in the document, can the
person who did the redacting retrieve the text?

Thanks!
 
Unread 03-03-2008, 05:19 PM   #7
Jean-Guy Marcil
Guest
 
Posts: n/a
Re: Redaction in Word 2007

"Bob Buckland ?:-)" wrote:

> Hi Wayne,
>
> The MS Word 2003 Redaction add-in has not been updated/released in a Word 2007 version (The 2003 add-in won't install if you do not
> have Word/Office 2003 installed).
>
> One of the folks here who write macros *may* jump in here to automate this fairly easily, but without that, one way to do it in Word
> 2007 is as follows, assuming you want the redaction bars to show, as opposed to simply deleting the text


Like this, perhaps?

Sub RedactMe()

Dim rgeRedact As Range
Dim lngCount As Long
Dim i As Long

Set rgeRedact = Selection.Range

With rgeRedact
lngCount = .Characters.Count
.Text = "_"
For i = 1 To lngCount - 1
.InsertAfter "_"
Next
.HighlightColorIndex = wdBlack
End With
End Sub
 
Unread 03-03-2008, 07:28 PM   #8
Jean-Guy Marcil
Guest
 
Posts: n/a
Re: Redaction in Word 2007

"Jean-Guy Marcil" wrote:

> "Bob Buckland ?:-)" wrote:
>
> > Hi Wayne,
> >
> > The MS Word 2003 Redaction add-in has not been updated/released in a Word 2007 version (The 2003 add-in won't install if you do not
> > have Word/Office 2003 installed).
> >
> > One of the folks here who write macros *may* jump in here to automate this fairly easily, but without that, one way to do it in Word
> > 2007 is as follows, assuming you want the redaction bars to show, as opposed to simply deleting the text

>
> Like this, perhaps?
>
> Sub RedactMe()
>
> Dim rgeRedact As Range
> Dim lngCount As Long
> Dim i As Long
>
> Set rgeRedact = Selection.Range
>
> With rgeRedact
> lngCount = .Characters.Count
> .Text = "_"
> For i = 1 To lngCount - 1
> .InsertAfter "_"
> Next
> .HighlightColorIndex = wdBlack
> End With
> End Sub


Here is a slightly improved version that does not stupidly replace all ΒΆ,
manual line/page/section breaks with a regular character...

Sub RedactMe()

Dim rgeRedact As Range
Dim lngCount As Long
Dim i As Long

Set rgeRedact = Selection.Range

With rgeRedact
lngCount = .Characters.Count
For i = 1 To lngCount
If Asc(.Characters(i)) > 20 Then
.Characters(i).Text = "_"
End If
Next
.MoveEnd wdCharacter, 1
.HighlightColorIndex = wdBlack
End With
End Sub
 
Unread 04-03-2008, 03:18 AM   #9
Wayne
Guest
 
Posts: n/a
Re: Redaction in Word 2007



"Jean-Guy Marcil" wrote:

> "Bob Buckland ?:-)" wrote:
>
> > Hi Wayne,
> >
> > The MS Word 2003 Redaction add-in has not been updated/released in a Word 2007 version (The 2003 add-in won't install if you do not
> > have Word/Office 2003 installed).

>
> If the OP had mentioned that he was referring to an add-in... things would
> have been easier...
>
> What is this Add-in anyway... I have never heard of it.
>
> (After some Googling...)
>
> A quick question, once you have redacted some text in the document, can the
> person who did the redacting retrieve the text?
>
> Thanks!


No, the redaction add-in saves the file with a new name and the redacted
text cannot be retrieved by anybody. It replaces the redacted charactors
with a symbol. You would still have the original file however, completely
unredacted.

Wayne
 
Unread 04-03-2008, 03:19 AM   #10
Wayne
Guest
 
Posts: n/a
Re: Redaction in Word 2007



"Bob Buckland ?:-)" wrote:

> Hi Wayne,
>
> The MS Word 2003 Redaction add-in has not been updated/released in a Word 2007 version (The 2003 add-in won't install if you do not
> have Word/Office 2003 installed).
>
> One of the folks here who write macros *may* jump in here to automate this fairly easily, but without that, one way to do it in Word
> 2007 is as follows, assuming you want the redaction bars to show, as opposed to simply deleting the text
>
> 1. On the Home Ribbon=>Style Group click on the launcher (square) at the bottom right of the group and at the bottom of the Styles
> pane click the 'New Style' button at the bottom left.
>
> 2. Define the new style as a character style named
> RedactMe
> and add the following attributes
>
> A. Leave the 'Font choices' alone.
>
> B. Change 'Formatting Automatic' to 'Black'
> (use More Colors and select the black hexagon,
> to avoid using a themeable color choice)
>
> C. Click on Format=>Borders and in the shading tab
> repeat the steps in B to have a black fill with
> a Solid 100% choice.
>
> D. Click on Format=>Shortcut key, to assign
> a keyboard shortcut to use this style.
>
> 3. Before leaving the 'Create New Style' dialog turn on the
> 'Add to Quick Style List'
>
> 4. Save your original file under a new name so you have a working copy and your original.
>
> 5. Be sure Track changes are turned off and that you have already accepted or rejected any changes previously made.
>
> 6. Select the text you want redacted (blacked out) and apply the
> RedactMe style from either the Quick Styles list or
> with your keyboard shortcut.
>
> 7. Once you have applied the redact me style to the text you want to black out in your document use Home=>Editing=>Replace (ctrl+H)
> In the Find what box use Special=>Any character (or type in
> ^?
> then click the 'Format' Style choice and choose the 'RedactMe' style.
>
> 8. In the 'Replace with' box type a space (or an X or whatever filler character you prefer), then choose Replace all.
>
> 9. Save the file as a new name, then close and reopen the file. Even if the 'RedactMe' style is then changed by someone the text
> will not be available.
>
> =============
> <<"Wayne" <Wayne@discussions.microsoft.com> wrote in message news9F82512-4493-4815-8894-4DA97ADEB7CF@microsoft.com...
> Does anybody know if redaction is possible in Word 2007?>>
> --
>
> Bob Buckland ?:-)
> MS Office System Products MVP
>
> *Courtesy is not expensive and can pay big dividends*


Thanks. I have another system with Office 2003 on it, I will just use that
system to do this particular file. Hopefully they will update the add-in for
Office 2007 soon.

Wayne Tilley
>
>
>

 
 

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