send link to document in email message

susann

I would like to know if there's a way to send a link to a document by email,
rather than the whole document as an attachment.

I work in a firm where we regularly send documents to each other to look at,
work on, etc, and when the whole document is sent by email it is inevitable
that someone will open the attachment in the email, make a bunch of changes
and then forget to save it, or leave the changes in the email rather than
saving it back into the network drives.

I've had a look at Send for Review but it doesn't seem to work very well
(the document still is attached to the email message). Is there a way to
configure this?

We use a mix of Office XP / 2003 and 2007.

Thanks
Susan

JoAnn Paules

Send them the path of the document.

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"



"susann" <susann@discussions.microsoft.com> wrote in message
news:C65277BA-D093-4A7E-BB4C-B62CC1250E72@microsoft.com...
>I would like to know if there's a way to send a link to a document by
>email,
> rather than the whole document as an attachment.
>
> I work in a firm where we regularly send documents to each other to look
> at,
> work on, etc, and when the whole document is sent by email it is
> inevitable
> that someone will open the attachment in the email, make a bunch of
> changes
> and then forget to save it, or leave the changes in the email rather than
> saving it back into the network drives.
>
> I've had a look at Send for Review but it doesn't seem to work very well
> (the document still is attached to the email message). Is there a way to
> configure this?
>
> We use a mix of Office XP / 2003 and 2007.
>
> Thanks
> Susan

susann

Is there a quick and easy way to do this?

At the moment you would need to go to Windows Explorer, drill down to where
the document is, copy the path and then paste it in the email message, then
copy the document name and paste it to the end of the path. Then make sure
it automatically hyperlinks.

Am I doing this the difficult way?

"JoAnn Paules" wrote:

> Send them the path of the document.
>
> --
>
> JoAnn Paules
> MVP Microsoft [Publisher]
> Tech Editor for "Microsoft Publisher 2007 For Dummies"
>
>
>
> "susann" <susann@discussions.microsoft.com> wrote in message
> news:C65277BA-D093-4A7E-BB4C-B62CC1250E72@microsoft.com...
> >I would like to know if there's a way to send a link to a document by
> >email,
> > rather than the whole document as an attachment.
> >
> > I work in a firm where we regularly send documents to each other to look
> > at,
> > work on, etc, and when the whole document is sent by email it is
> > inevitable
> > that someone will open the attachment in the email, make a bunch of
> > changes
> > and then forget to save it, or leave the changes in the email rather than
> > saving it back into the network drives.
> >
> > I've had a look at Send for Review but it doesn't seem to work very well
> > (the document still is attached to the email message). Is there a way to
> > configure this?
> >
> > We use a mix of Office XP / 2003 and 2007.
> >
> > Thanks
> > Susan
>

JoAnn Paules

I use that method up to a point. Once I locate the file in Explorer, I
right-click, select Properties and copy it from there. I don't care if it's
a hyperlink or not because some of my folks only use plain text. Those who
don't just have to copy and paste.

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"



"susann" <susann@discussions.microsoft.com> wrote in message
news:749EFC2C-AB9E-40C7-9D8E-F83A9E553D67@microsoft.com...
> Is there a quick and easy way to do this?
>
> At the moment you would need to go to Windows Explorer, drill down to
> where
> the document is, copy the path and then paste it in the email message,
> then
> copy the document name and paste it to the end of the path. Then make
> sure
> it automatically hyperlinks.
>
> Am I doing this the difficult way?
>
> "JoAnn Paules" wrote:
>
>> Send them the path of the document.
>>
>> --
>>
>> JoAnn Paules
>> MVP Microsoft [Publisher]
>> Tech Editor for "Microsoft Publisher 2007 For Dummies"
>>
>>
>>
>> "susann" <susann@discussions.microsoft.com> wrote in message
>> news:C65277BA-D093-4A7E-BB4C-B62CC1250E72@microsoft.com...
>> >I would like to know if there's a way to send a link to a document by
>> >email,
>> > rather than the whole document as an attachment.
>> >
>> > I work in a firm where we regularly send documents to each other to
>> > look
>> > at,
>> > work on, etc, and when the whole document is sent by email it is
>> > inevitable
>> > that someone will open the attachment in the email, make a bunch of
>> > changes
>> > and then forget to save it, or leave the changes in the email rather
>> > than
>> > saving it back into the network drives.
>> >
>> > I've had a look at Send for Review but it doesn't seem to work very
>> > well
>> > (the document still is attached to the email message). Is there a way
>> > to
>> > configure this?
>> >
>> > We use a mix of Office XP / 2003 and 2007.
>> >
>> > Thanks
>> > Susan
>>

susann

I have just realised that Ctrl K to insert hyperlink works very well so we're
going to use that

"JoAnn Paules" wrote:

> I use that method up to a point. Once I locate the file in Explorer, I
> right-click, select Properties and copy it from there. I don't care if it's
> a hyperlink or not because some of my folks only use plain text. Those who
> don't just have to copy and paste.
>
> --
>
> JoAnn Paules
> MVP Microsoft [Publisher]
> Tech Editor for "Microsoft Publisher 2007 For Dummies"
>
>
>
> "susann" <susann@discussions.microsoft.com> wrote in message
> news:749EFC2C-AB9E-40C7-9D8E-F83A9E553D67@microsoft.com...
> > Is there a quick and easy way to do this?
> >
> > At the moment you would need to go to Windows Explorer, drill down to
> > where
> > the document is, copy the path and then paste it in the email message,
> > then
> > copy the document name and paste it to the end of the path. Then make
> > sure
> > it automatically hyperlinks.
> >
> > Am I doing this the difficult way?
> >
> > "JoAnn Paules" wrote:
> >
> >> Send them the path of the document.
> >>
> >> --
> >>
> >> JoAnn Paules
> >> MVP Microsoft [Publisher]
> >> Tech Editor for "Microsoft Publisher 2007 For Dummies"
> >>
> >>
> >>
> >> "susann" <susann@discussions.microsoft.com> wrote in message
> >> news:C65277BA-D093-4A7E-BB4C-B62CC1250E72@microsoft.com...
> >> >I would like to know if there's a way to send a link to a document by
> >> >email,
> >> > rather than the whole document as an attachment.
> >> >
> >> > I work in a firm where we regularly send documents to each other to
> >> > look
> >> > at,
> >> > work on, etc, and when the whole document is sent by email it is
> >> > inevitable
> >> > that someone will open the attachment in the email, make a bunch of
> >> > changes
> >> > and then forget to save it, or leave the changes in the email rather
> >> > than
> >> > saving it back into the network drives.
> >> >
> >> > I've had a look at Send for Review but it doesn't seem to work very
> >> > well
> >> > (the document still is attached to the email message). Is there a way
> >> > to
> >> > configure this?
> >> >
> >> > We use a mix of Office XP / 2003 and 2007.
> >> >
> >> > Thanks
> >> > Susan
> >>
>