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Find and replace with soft return

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Unread 26-09-2007, 11:00 PM   #1
scott
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Find and replace with soft return

I want to find and replace hard returns with soft returns. Is that possible
and how?
 
Unread 26-09-2007, 11:00 PM   #2
Dawn Crosier, Word MVP
Guest
 
Posts: n/a
Re: Find and replace with soft return

Scott -

Press CTRL+F to open the Find and Replace dialog box.
In the Find What box, type in ^p - or you can click on the More button
and then click the Special button and locate Paragraph Mark.
Click the Replace tab
In the Replace With box and type in ^l (that's a small L) - or you can
click the Special button and locate Manual Line Break


--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"
This message is posted to a newsgroup. Please post replies and questions
to the newsgroup so that others can learn as well.




"scott" <scott@discussions.microsoft.com> wrote in message
news:A4640675-567B-4995-90E8-B7EF250AE64A@microsoft.com:

> I want to find and replace hard returns with soft returns. Is that possible
> and how?
>
> No virus found in this incoming message.
> Checked by AVG Free Edition.
> Version: 7.5.488 / Virus Database: 269.13.31/1031 - Release Date: 9/26/2007 12:12 PM


No virus found in this outgoing message.
Checked by AVG Free Edition.
Version: 7.5.488 / Virus Database: 269.13.31/1031 - Release Date:
9/26/2007 12:12 PM


 
Unread 27-09-2007, 12:01 AM   #3
Beth Melton
Guest
 
Posts: n/a
Re: Find and replace with soft return

Are you saying you want to remove hard returns (created by pressing Enter)
with a natural line wrap? I don't think you want to replace the hard returns
with manual line breaks or you would end up with almost the same format.

If that's the case, first determine what you actually have at the end of
each line. Click the Show/Hide command () to turn on the formatting marks
or press Ctrl+Shift+8. A paragraph mark is represented by and a manual
line break looks like a hooked left-point arrow. Then follow these then use
these steps:
- Press F5 to open the Find and Replace dialog box
- On the Replace tab, in the Find what text box, type either ^p (for the
paragraph mark) or ^l (lowercase L for manual line breaks)
- In the Replace with text box press your Spacebar
- Click Replace All

Then two replace any occurrences of multiple spaces, in the Find What text
box press your spacebar twice and Replace With should still have the single
space. Click Replace All. Note you may need to use Replace All a couple
times to replace all multiple spaces

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"scott" <scott@discussions.microsoft.com> wrote in message
news:A4640675-567B-4995-90E8-B7EF250AE64A@microsoft.com...
>I want to find and replace hard returns with soft returns. Is that
>possible
> and how?



 
Unread 27-09-2007, 03:00 PM   #4
scott
Guest
 
Posts: n/a
Re: Find and replace with soft return

Thanks. That did it. For some reason when I selected the Manual Line Break
it did not put the caret in (it just put in the l, so when I replaced, it
just put in the l, which wasn't what I needed) and I was not clever enough to
realize that I should just put it in myself.

"Dawn Crosier, Word MVP" wrote:

> Scott -
>
> Press CTRL+F to open the Find and Replace dialog box.
> In the Find What box, type in ^p - or you can click on the More button
> and then click the Special button and locate Paragraph Mark.
> Click the Replace tab
> In the Replace With box and type in ^l (that's a small L) - or you can
> click the Special button and locate Manual Line Break
>
>
> --
> Dawn Crosier
> Microsoft MVP
> "Education Lasts a Lifetime"
> This message is posted to a newsgroup. Please post replies and questions
> to the newsgroup so that others can learn as well.
>
>
>
>
> "scott" <scott@discussions.microsoft.com> wrote in message
> news:A4640675-567B-4995-90E8-B7EF250AE64A@microsoft.com:
>
> > I want to find and replace hard returns with soft returns. Is that possible
> > and how?
> >
> > No virus found in this incoming message.
> > Checked by AVG Free Edition.
> > Version: 7.5.488 / Virus Database: 269.13.31/1031 - Release Date: 9/26/2007 12:12 PM

>
> No virus found in this outgoing message.
> Checked by AVG Free Edition.
> Version: 7.5.488 / Virus Database: 269.13.31/1031 - Release Date:
> 9/26/2007 12:12 PM
>
>
>

 
Unread 27-09-2007, 04:00 PM   #5
Beth Melton
Guest
 
Posts: n/a
Re: Find and replace with soft return

So you *did* want to replace with manual line breaks. Good call, Dawn. :-)

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"scott" <scott@discussions.microsoft.com> wrote in message
news:2548A03E-717E-48E6-B9A2-8B93D7C00269@microsoft.com...
> Thanks. That did it. For some reason when I selected the Manual Line
> Break
> it did not put the caret in (it just put in the l, so when I replaced, it
> just put in the l, which wasn't what I needed) and I was not clever enough
> to
> realize that I should just put it in myself.
>
> "Dawn Crosier, Word MVP" wrote:
>
>> Scott -
>>
>> Press CTRL+F to open the Find and Replace dialog box.
>> In the Find What box, type in ^p - or you can click on the More button
>> and then click the Special button and locate Paragraph Mark.
>> Click the Replace tab
>> In the Replace With box and type in ^l (that's a small L) - or you can
>> click the Special button and locate Manual Line Break


>> "scott" <scott@discussions.microsoft.com> wrote in message
>> news:A4640675-567B-4995-90E8-B7EF250AE64A@microsoft.com:
>>
>> > I want to find and replace hard returns with soft returns. Is that
>> > possible
>> > and how?



 
 

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