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when I use track changes the colors do not change by author.

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Old 13-10-2007, 09:03 PM   #11
Beth Melton
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Re: when I use track changes the colors do not change by author.

What happens if you select the "By Author" option (makes sure this is done
for each track change type you want to color code), save and close the
document, exit Word, restart Word and then reopen the document?

Also, does the same occur on all documents or just on a specific document?

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Teresa" <Teresa@discussions.microsoft.com> wrote in message
news:12932FE8-52A8-4E64-BE24-C977F4B826FF@microsoft.com...
> Thank you for the detail. We've done everything you say and on everyone's
> machine except one man we all see various colors for the different
> editors.
> But one man only gets it with one color - all edits from everyone. and if
> he
> tries to choose a color for his edits or lets it choose by author it
> changes
> everyone's edits to whatever color his are also. No differentiation.
> Only
> on that one machine.
>
> Yes, we are all on the same version of Word, also (v2003). It's a total
> mystery but the poor man needs it fixed.
>
> "GDCross" wrote:
>
>> As you can tell Teresa, Track Changes can get quite confusing. Having
>> studied
>> this feature over the past few months, I may have some insight for you.
>>
>> #1 Version matters - It sounds like your organization is using Word 2003.
>> Is
>> the 3rd party?
>>
>> #2 Colors are random - When you use the "By Author" Track Change setting,
>> our testing has shown that the colors you see will not necessarily be the
>> same colors that another user sees. In other words, the colors chosen by
>> Word
>> for the "By Author" setting are random. As you experienced, when you
>> change
>> the Track Change setting to a specific color, everything changes to that
>> color (as you just told Word to change, for example comments, to be that
>> color).
>>
>> #3 Beware of the Remove Personal Information setting - As Dawn pointed
>> out,
>> this setting is under Tools | Options and while most of these settings
>> are
>> application settings, this setting is a document setting. In other words,
>> if
>> it is turned on for a document, it is not necessarily turned on for other
>> documents. Tricky little setting and worse, it is slightly flawed.
>>
>> #4 Scrubbing software - Is anyone using any third party utility to remove
>> metadata?
>>
>> #5 User information - Worth double checking if it is in fact different as
>> in
>> our past project, we had conflicting feedback (and it definitely impacts
>> how
>> Word tracks changes).
>>
>> Hope this helps. If not, screen shots would be the next best step to
>> understand your situation. Take care and have a blessed day.
>>
>> Regards, Giorgio DiPaolo, CtCS
>>
>> ************************************************** *****
>>
>> "Teresa" wrote:
>>
>> > That's a great tip to know! Thanks....but...didn't solve the
>> > problem...We
>> > are using v2003, but that box isn't checked on either of the 2 people
>> > who
>> > don't get different colors. Well one gets different colors, and I do.
>> > But
>> > when we send to the 3rd party he doesn't. It all changes to the same
>> > color
>> > no matter what he choses (by color or by author). And the user names
>> > are
>> > definitely different on each machine.
>> >
>> > "Dawn Crosier, Word MVP" wrote:
>> >
>> > > The "By Author" mode of tracked changes uses the information in the
>> > > User
>> > > Name field of your version of Word. In Word 2007 - Office button,
>> > > Word
>> > > Options, Popular.
>> > > In earlier versions - Tools, Options, User Information (Name: field)
>> > >
>> > > In 2002 and 2003 - there is a security setting on the Security tab ~
>> > > "Remove personal information from file properties on save" which will
>> > > change the tracked changes edits to all be made by "Author" which
>> > > will
>> > > convert them all to the same color.
>> > >
>> > > --
>> > > Dawn Crosier
>> > > Microsoft MVP
>> > > "Education Lasts a Lifetime"
>> > > This message is posted to a newsgroup. Please post replies and
>> > > questions
>> > > to the newsgroup so that others can learn as well.
>> > >
>> > >
>> > > No virus found in this outgoing message.
>> > > Checked by AVG Free Edition.
>> > > Version: 7.5.488 / Virus Database: 269.14.8/1063 - Release Date:
>> > > 10/11/2007 9:11 AM
>> > >
>> > >
>> > >



 
 

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