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How do add a text box that will not print in Word 2007

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Unread 17-10-2007, 03:36 PM   #1
SallyBean
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Posts: n/a
How do add a text box that will not print in Word 2007

I want to add a text box or a header that will include my document title but
I don't want it to print out.
 
Unread 17-10-2007, 05:12 PM   #2
Jay Freedman
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Posts: n/a
Re: How do add a text box that will not print in Word 2007

SallyBean wrote:
> I want to add a text box or a header that will include my document
> title but I don't want it to print out.


If the document doesn't contain any other text boxes or floating graphics
(that is, with Text Wrapping set to anything except In Line With Text), then
you can do this fairly easily.

Click Insert > Text box and draw the box where you want it. Insert the text
or field you want inside the box, and optionally format the box to turn off
the border.

Click Tools > Options > Print, and uncheck the option for "Drawing objects".
That will prevent any text boxes or floating graphics from printing. As long
as the "Drawings" option remains checked on the View tab of that dialog, the
text box will stay visible on the screen -- the display option and the
printing option are independent of each other.

If there are other text boxes or graphics, then you have to get into macro
programming to color that specific item white during printing and then
return it to black.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.


 
Unread 17-10-2007, 06:11 PM   #3
SallyBean
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Posts: n/a
Re: How do add a text box that will not print in Word 2007

Is there any other way to do this? This is going to be a shared file and I
know the other people using it will not want to go and change their options.

"Jay Freedman" wrote:

> SallyBean wrote:
> > I want to add a text box or a header that will include my document
> > title but I don't want it to print out.

>
> If the document doesn't contain any other text boxes or floating graphics
> (that is, with Text Wrapping set to anything except In Line With Text), then
> you can do this fairly easily.
>
> Click Insert > Text box and draw the box where you want it. Insert the text
> or field you want inside the box, and optionally format the box to turn off
> the border.
>
> Click Tools > Options > Print, and uncheck the option for "Drawing objects".
> That will prevent any text boxes or floating graphics from printing. As long
> as the "Drawings" option remains checked on the View tab of that dialog, the
> text box will stay visible on the screen -- the display option and the
> printing option are independent of each other.
>
> If there are other text boxes or graphics, then you have to get into macro
> programming to color that specific item white during printing and then
> return it to black.
>
> --
> Regards,
> Jay Freedman
> Microsoft Word MVP FAQ: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the newsgroup so
> all may benefit.
>
>
>

 
Unread 17-10-2007, 06:12 PM   #4
Jay Freedman
Guest
 
Posts: n/a
Re: How do add a text box that will not print in Word 2007

The only other way is manipulating the document with a macro, as I
mentioned. That causes far more problems, because of security settings, than
a one-time option change.

SallyBean wrote:
> Is there any other way to do this? This is going to be a shared file
> and I know the other people using it will not want to go and change
> their options.
>
> "Jay Freedman" wrote:
>
>> SallyBean wrote:
>>> I want to add a text box or a header that will include my document
>>> title but I don't want it to print out.

>>
>> If the document doesn't contain any other text boxes or floating
>> graphics (that is, with Text Wrapping set to anything except In Line
>> With Text), then you can do this fairly easily.
>>
>> Click Insert > Text box and draw the box where you want it. Insert
>> the text or field you want inside the box, and optionally format the
>> box to turn off the border.
>>
>> Click Tools > Options > Print, and uncheck the option for "Drawing
>> objects". That will prevent any text boxes or floating graphics from
>> printing. As long as the "Drawings" option remains checked on the
>> View tab of that dialog, the text box will stay visible on the
>> screen -- the display option and the printing option are independent
>> of each other.
>>
>> If there are other text boxes or graphics, then you have to get into
>> macro programming to color that specific item white during printing
>> and then return it to black.
>>
>> --
>> Regards,
>> Jay Freedman
>> Microsoft Word MVP FAQ: http://word.mvps.org
>> Email cannot be acknowledged; please post all follow-ups to the
>> newsgroup so all may benefit.



 
Unread 17-10-2007, 07:14 PM   #5
CyberTaz
Guest
 
Posts: n/a
Re: How do add a text box that will not print in Word 2007

There is [at least] one other option, but it isn't "automatic" either;

In the Header, draw a Text Box & format it with No Border & No Fill. Format
the text as Hidden.

However: Users must have non-printing characters () displayed in order to
view the text, but it won't print unless you choose to include it.
--
HTH |:>)
Bob Jones
[MVP] Office:Mac

"SallyBean" <SallyBean@discussions.microsoft.com> wrote in message
news:36FD38B3-8893-40AF-B5FF-4E024EAD4CBB@microsoft.com...
> Is there any other way to do this? This is going to be a shared file and
> I
> know the other people using it will not want to go and change their
> options.
>
> "Jay Freedman" wrote:
>
>> SallyBean wrote:
>> > I want to add a text box or a header that will include my document
>> > title but I don't want it to print out.

>>
>> If the document doesn't contain any other text boxes or floating graphics
>> (that is, with Text Wrapping set to anything except In Line With Text),
>> then
>> you can do this fairly easily.
>>
>> Click Insert > Text box and draw the box where you want it. Insert the
>> text
>> or field you want inside the box, and optionally format the box to turn
>> off
>> the border.
>>
>> Click Tools > Options > Print, and uncheck the option for "Drawing
>> objects".
>> That will prevent any text boxes or floating graphics from printing. As
>> long
>> as the "Drawings" option remains checked on the View tab of that dialog,
>> the
>> text box will stay visible on the screen -- the display option and the
>> printing option are independent of each other.
>>
>> If there are other text boxes or graphics, then you have to get into
>> macro
>> programming to color that specific item white during printing and then
>> return it to black.
>>
>> --
>> Regards,
>> Jay Freedman
>> Microsoft Word MVP FAQ: http://word.mvps.org
>> Email cannot be acknowledged; please post all follow-ups to the newsgroup
>> so
>> all may benefit.
>>
>>
>>



 
 

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