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Sorting emails by email address & alias

Microsoft Outlook

 
 
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Unread 10-12-2007, 04:43 PM   #1
Huckleberry
Guest
 
Posts: n/a
Sorting emails by email address & alias

I hate the way Outlook handles the "To" & "From" fields and aliases in
the inbox and sent items folders. There are different aliases used
for the same email address. It is quite difficult to find all the
email sent or received from a particular person or email address. I
can do a search, but that is quite slow.

I also correspond with some people from China. Their aliases come out
as non-sense characters.

Is there some way to get the same alias used for all occurrences of
the same email address?
Is there a way to change the alias used for all occurrences of a given
email address.

Thanks for any help.

Huck
 
Unread 11-12-2007, 09:27 AM   #2
Brian Tillman
Guest
 
Posts: n/a
Re: Sorting emails by email address & alias

Huckleberry <huckrorick@groundwork.org> wrote:

> I hate the way Outlook handles the "To" & "From" fields and aliases in
> the inbox and sent items folders. There are different aliases used
> for the same email address. It is quite difficult to find all the
> email sent or received from a particular person or email address. I
> can do a search, but that is quite slow.
>
> I also correspond with some people from China. Their aliases come out
> as non-sense characters.
>
> Is there some way to get the same alias used for all occurrences of
> the same email address?
> Is there a way to change the alias used for all occurrences of a given
> email address.


Are they your aliases or aliases of the account your senders is using? If
the former, and you control the server, you can make as many aliases as you
wish, but Outlook will not be able to treat them as separate accounts. You
can always use a "with specific words in the headers" rule to sort them out
on incoming messages. If you don't control the server, you'll have to speak
with whomever does (your ISP, perhaps).

If they're aliases your sender is using, there's no way to you to influence
them at all.
--
Brian Tillman [MVP-Outlook]

 
Unread 11-12-2007, 09:29 AM   #3
Huckleberry
Guest
 
Posts: n/a
Re: Sorting emails by email address & alias

Brian,

thank you for the response.

Regarding aliases that are created on my computer, for example the
alias used when I add a new person to my address book, can I change
the alias? Can I change all instances of it for past messages? That
is, if I change an alias, then I assume that the change will be
reflected in future messages that I send, but will it also change the
alias in sent messages?

I get so frustrated with this aspect of Outlook. It seems the like
the most incredibly stupid design. If the aliases are so unreliable
and unchangeable it would be much better to have the "To" field and
the "From" field simply use the email address. As it is, I have
messages that come from (or go to) a single email address but which
may show up under 1, 2 or even 4 different aliases. In additional to
normal aliases, some of them are nonsense characters!!

I can't believe some software "guru" came up with this design.

Please excuse me if the tone of this sounds severe, I usually try not
to be so straightforward in such situations.

Thanks again for responding.

If you have any other ideas please let me know.

Huck

On Dec 10, 6:10 pm, "Brian Tillman" <tillman1...***********> wrote:
> Huckleberry <huckror...@groundwork.org> wrote:
> > I hate the way Outlook handles the "To" & "From" fields and aliases in
> > the inbox and sent items folders. There are different aliases used
> > for the same email address. It is quite difficult to find all the
> > email sent or received from a particular person or email address. I
> > can do a search, but that is quite slow.

>
> > I also correspond with some people from China. Their aliases come out
> > as non-sense characters.

>
> > Is there some way to get the same alias used for all occurrences of
> > the same email address?
> > Is there a way to change the alias used for all occurrences of a given
> > email address.

>
> Are they your aliases or aliases of the account your senders is using? If
> the former, and you control the server, you can make as many aliases as you
> wish, but Outlook will not be able to treat them as separate accounts. You
> can always use a "with specific words in the headers" rule to sort them out
> on incoming messages. If you don't control the server, you'll have to speak
> with whomever does (your ISP, perhaps).
>
> If they're aliases your sender is using, there's no way to you to influence
> them at all.
> --
> Brian Tillman [MVP-Outlook]


 
Unread 11-12-2007, 09:30 AM   #4
Brian Tillman
Guest
 
Posts: n/a
Re: Sorting emails by email address & alias

Huckleberry <huckrorick@groundwork.org> wrote:

> I hate the way Outlook handles the "To" & "From" fields and aliases in
> the inbox and sent items folders. There are different aliases used
> for the same email address. It is quite difficult to find all the
> email sent or received from a particular person or email address. I
> can do a search, but that is quite slow.
>
> I also correspond with some people from China. Their aliases come out
> as non-sense characters.
>
> Is there some way to get the same alias used for all occurrences of
> the same email address?
> Is there a way to change the alias used for all occurrences of a given
> email address.


Are they your aliases or aliases of the account your senders is using? If
the former, and you control the server, you can make as many aliases as you
wish, but Outlook will not be able to treat them as separate accounts. You
can always use a "with specific words in the headers" rule to sort them out
on incoming messages. If you don't control the server, you'll have to speak
with whomever does (your ISP, perhaps).

If they're aliases your sender is using, there's no way to you to influence
them at all.
--
Brian Tillman [MVP-Outlook]

 
Unread 11-12-2007, 09:31 AM   #5
Huckleberry
Guest
 
Posts: n/a
Re: Sorting emails by email address & alias

Brian,

thank you for the response.

Regarding aliases that are created on my computer, for example the
alias used when I add a new person to my address book, can I change
the alias? Can I change all instances of it for past messages? That
is, if I change an alias, then I assume that the change will be
reflected in future messages that I send, but will it also change the
alias in sent messages?

I get so frustrated with this aspect of Outlook. It seems the like
the most incredibly stupid design. If the aliases are so unreliable
and unchangeable it would be much better to have the "To" field and
the "From" field simply use the email address. As it is, I have
messages that come from (or go to) a single email address but which
may show up under 1, 2 or even 4 different aliases. In additional to
normal aliases, some of them are nonsense characters!!

I can't believe some software "guru" came up with this design.

Please excuse me if the tone of this sounds severe, I usually try not
to be so straightforward in such situations.

Thanks again for responding.

If you have any other ideas please let me know.

Huck

On Dec 10, 6:10 pm, "Brian Tillman" <tillman1...***********> wrote:
> Huckleberry <huckror...@groundwork.org> wrote:
> > I hate the way Outlook handles the "To" & "From" fields and aliases in
> > the inbox and sent items folders. There are different aliases used
> > for the same email address. It is quite difficult to find all the
> > email sent or received from a particular person or email address. I
> > can do a search, but that is quite slow.

>
> > I also correspond with some people from China. Their aliases come out
> > as non-sense characters.

>
> > Is there some way to get the same alias used for all occurrences of
> > the same email address?
> > Is there a way to change the alias used for all occurrences of a given
> > email address.

>
> Are they your aliases or aliases of the account your senders is using? If
> the former, and you control the server, you can make as many aliases as you
> wish, but Outlook will not be able to treat them as separate accounts. You
> can always use a "with specific words in the headers" rule to sort them out
> on incoming messages. If you don't control the server, you'll have to speak
> with whomever does (your ISP, perhaps).
>
> If they're aliases your sender is using, there's no way to you to influence
> them at all.
> --
> Brian Tillman [MVP-Outlook]


 
Unread 11-12-2007, 09:37 AM   #6
Brian Tillman
Guest
 
Posts: n/a
Re: Sorting emails by email address & alias

Huckleberry <huckrorick@groundwork.org> wrote:

> I hate the way Outlook handles the "To" & "From" fields and aliases in
> the inbox and sent items folders. There are different aliases used
> for the same email address. It is quite difficult to find all the
> email sent or received from a particular person or email address. I
> can do a search, but that is quite slow.
>
> I also correspond with some people from China. Their aliases come out
> as non-sense characters.
>
> Is there some way to get the same alias used for all occurrences of
> the same email address?
> Is there a way to change the alias used for all occurrences of a given
> email address.


Are they your aliases or aliases of the account your senders is using? If
the former, and you control the server, you can make as many aliases as you
wish, but Outlook will not be able to treat them as separate accounts. You
can always use a "with specific words in the headers" rule to sort them out
on incoming messages. If you don't control the server, you'll have to speak
with whomever does (your ISP, perhaps).

If they're aliases your sender is using, there's no way to you to influence
them at all.
--
Brian Tillman [MVP-Outlook]

 
Unread 11-12-2007, 09:37 AM   #7
Brian Tillman
Guest
 
Posts: n/a
Re: Sorting emails by email address & alias

Huckleberry <huckrorick@groundwork.org> wrote:

> I hate the way Outlook handles the "To" & "From" fields and aliases in
> the inbox and sent items folders. There are different aliases used
> for the same email address. It is quite difficult to find all the
> email sent or received from a particular person or email address. I
> can do a search, but that is quite slow.
>
> I also correspond with some people from China. Their aliases come out
> as non-sense characters.
>
> Is there some way to get the same alias used for all occurrences of
> the same email address?
> Is there a way to change the alias used for all occurrences of a given
> email address.


Are they your aliases or aliases of the account your senders is using? If
the former, and you control the server, you can make as many aliases as you
wish, but Outlook will not be able to treat them as separate accounts. You
can always use a "with specific words in the headers" rule to sort them out
on incoming messages. If you don't control the server, you'll have to speak
with whomever does (your ISP, perhaps).

If they're aliases your sender is using, there's no way to you to influence
them at all.
--
Brian Tillman [MVP-Outlook]

 
Unread 11-12-2007, 09:38 AM   #8
Huckleberry
Guest
 
Posts: n/a
Re: Sorting emails by email address & alias

Brian,

thank you for the response.

Regarding aliases that are created on my computer, for example the
alias used when I add a new person to my address book, can I change
the alias? Can I change all instances of it for past messages? That
is, if I change an alias, then I assume that the change will be
reflected in future messages that I send, but will it also change the
alias in sent messages?

I get so frustrated with this aspect of Outlook. It seems the like
the most incredibly stupid design. If the aliases are so unreliable
and unchangeable it would be much better to have the "To" field and
the "From" field simply use the email address. As it is, I have
messages that come from (or go to) a single email address but which
may show up under 1, 2 or even 4 different aliases. In additional to
normal aliases, some of them are nonsense characters!!

I can't believe some software "guru" came up with this design.

Please excuse me if the tone of this sounds severe, I usually try not
to be so straightforward in such situations.

Thanks again for responding.

If you have any other ideas please let me know.

Huck

On Dec 10, 6:10 pm, "Brian Tillman" <tillman1...***********> wrote:
> Huckleberry <huckror...@groundwork.org> wrote:
> > I hate the way Outlook handles the "To" & "From" fields and aliases in
> > the inbox and sent items folders. There are different aliases used
> > for the same email address. It is quite difficult to find all the
> > email sent or received from a particular person or email address. I
> > can do a search, but that is quite slow.

>
> > I also correspond with some people from China. Their aliases come out
> > as non-sense characters.

>
> > Is there some way to get the same alias used for all occurrences of
> > the same email address?
> > Is there a way to change the alias used for all occurrences of a given
> > email address.

>
> Are they your aliases or aliases of the account your senders is using? If
> the former, and you control the server, you can make as many aliases as you
> wish, but Outlook will not be able to treat them as separate accounts. You
> can always use a "with specific words in the headers" rule to sort them out
> on incoming messages. If you don't control the server, you'll have to speak
> with whomever does (your ISP, perhaps).
>
> If they're aliases your sender is using, there's no way to you to influence
> them at all.
> --
> Brian Tillman [MVP-Outlook]


 
Unread 11-12-2007, 09:38 AM   #9
Huckleberry
Guest
 
Posts: n/a
Re: Sorting emails by email address & alias

Brian,

thank you for the response.

Regarding aliases that are created on my computer, for example the
alias used when I add a new person to my address book, can I change
the alias? Can I change all instances of it for past messages? That
is, if I change an alias, then I assume that the change will be
reflected in future messages that I send, but will it also change the
alias in sent messages?

I get so frustrated with this aspect of Outlook. It seems the like
the most incredibly stupid design. If the aliases are so unreliable
and unchangeable it would be much better to have the "To" field and
the "From" field simply use the email address. As it is, I have
messages that come from (or go to) a single email address but which
may show up under 1, 2 or even 4 different aliases. In additional to
normal aliases, some of them are nonsense characters!!

I can't believe some software "guru" came up with this design.

Please excuse me if the tone of this sounds severe, I usually try not
to be so straightforward in such situations.

Thanks again for responding.

If you have any other ideas please let me know.

Huck

On Dec 10, 6:10 pm, "Brian Tillman" <tillman1...***********> wrote:
> Huckleberry <huckror...@groundwork.org> wrote:
> > I hate the way Outlook handles the "To" & "From" fields and aliases in
> > the inbox and sent items folders. There are different aliases used
> > for the same email address. It is quite difficult to find all the
> > email sent or received from a particular person or email address. I
> > can do a search, but that is quite slow.

>
> > I also correspond with some people from China. Their aliases come out
> > as non-sense characters.

>
> > Is there some way to get the same alias used for all occurrences of
> > the same email address?
> > Is there a way to change the alias used for all occurrences of a given
> > email address.

>
> Are they your aliases or aliases of the account your senders is using? If
> the former, and you control the server, you can make as many aliases as you
> wish, but Outlook will not be able to treat them as separate accounts. You
> can always use a "with specific words in the headers" rule to sort them out
> on incoming messages. If you don't control the server, you'll have to speak
> with whomever does (your ISP, perhaps).
>
> If they're aliases your sender is using, there's no way to you to influence
> them at all.
> --
> Brian Tillman [MVP-Outlook]


 
Unread 11-12-2007, 10:00 AM   #10
Brian Tillman
Guest
 
Posts: n/a
Re: Sorting emails by email address & alias

Huckleberry <huckrorick@groundwork.org> wrote:

> I hate the way Outlook handles the "To" & "From" fields and aliases in
> the inbox and sent items folders. There are different aliases used
> for the same email address. It is quite difficult to find all the
> email sent or received from a particular person or email address. I
> can do a search, but that is quite slow.
>
> I also correspond with some people from China. Their aliases come out
> as non-sense characters.
>
> Is there some way to get the same alias used for all occurrences of
> the same email address?
> Is there a way to change the alias used for all occurrences of a given
> email address.


Are they your aliases or aliases of the account your senders is using? If
the former, and you control the server, you can make as many aliases as you
wish, but Outlook will not be able to treat them as separate accounts. You
can always use a "with specific words in the headers" rule to sort them out
on incoming messages. If you don't control the server, you'll have to speak
with whomever does (your ISP, perhaps).

If they're aliases your sender is using, there's no way to you to influence
them at all.
--
Brian Tillman [MVP-Outlook]

 
 

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