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Re: How do I unarchive AutoArchived email?

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Old 27-05-2008, 03:27 PM   #1
Hani
Guest
 
Posts: n/a
Re: How do I unarchive AutoArchived email?

Hi, i used to keep an important mails in archive folder, but last week i was
not able to open the archive folder. And it throws popup msg like data not
available in the mentioned path. More than 2 yrs mails in that folder. All
most i tried all the actions which mentioned below. Pls help me to retrieve
the deleted archive mails.....

"DL" wrote:

> Presumably there is detailed info in OL help or MS online.
>
> When you have Archive for all folders, or the individual folder, set, any
> mail that meets the criteria you set is moved from the current pst to the
> archive.pst
> Any mail in the current pst, whatever folder it is in, provided archive has
> been set for that folder, will be archived if it meets the archive criteria.
> That mails folder will be recreated in the archive.pst
> Mail that doesnt meet the criteria is not archived.
> If you move mail / reorganise folders in your current pst then that mail
> will still be archived with the criteria you setup for the new/rearranged
> folders. The new folder structure will be recreated in the archive.
> So if you alter the current structure, you will likely have both old and new
> structure in the archive.
> NB Archive is not the same as backup
> You can also open the archive within OL, just like any other pst and do what
> you like with the contents.
>
> "CaptainGadget" <CaptainGadget@discussions.microsoft.com> wrote in message
> news:51F7754F-E03A-4782-9B57-B36D58962332@microsoft.com...
> > Tks again DL
> > But, I remain confused. So, alternatively where I can find documentation
> > with a "complete in-depth detailed explanation" that covers each of these

> key
> > AutoArchive Settings, and how they work with & relate to the default

> (global
> > settings -- aka default settings) for "Aging Periods & Dates"?
> >
> > I am also looking for something which explains what happens to the "folder
> > structure, folders/folder names & e-mail, etc." (folders created by the

> user)
> > within the Archive.pst file after the originals within the Outlook.pst

> file
> > have been later modified (i.e. name changes, adds/deletes, folder moves,
> > folder deletes or the folder structure is rearranged) and then successive
> > AutoArchive's have been run?
> >
> > --
> > Neophyte DanO
> >
> >
> > "DL" wrote:
> >
> > > If you Archive the mail is moved from the main pst to the archive pst ,
> > > assuming the modified date setting is as per archive date setting, it is

> not
> > > deleted
> > > If mail has an expiry date and you archive using the delete expired

> items
> > > option the mail is deleted from your main pst, but it is not moved to

> the
> > > archive.
> > >
> > > "CaptainGadget" <CaptainGadget@discussions.microsoft.com> wrote in

> message
> > > news:734F71C4-05E5-40ED-8E5C-084107107063@microsoft.com...
> > > > Tks so much DL.
> > > > Like both Mrs Helpmenu & Debbie S. this remains unclear to me!
> > > > I thought I read that Rt. clicking on the msg & selecting the 'expires
> > > > after' check box just 'makes the msg UNavailable after the expires
> > > specified
> > > > date & time is reached (and puts a line through it); but that that

> doesn't
> > > > cause it to be deleted?
> > > >
> > > > Could you perhaps tell me where I can find (or provide us with) a

> complete
> > > > in-depth detailed explanation for each of the 2 key AutoArchive

> Settings
> > > that
> > > > appear under the "During AutoArchive" statement?
> > > > [x] Delete expired items (e-mail folders only)
> > > > [x] Archive or delete old items
> > > >
> > > > Not sure what you meant by the "options" stmt wherein you said: "If

> you
> > > > simply autoarchive, without any delete options, then mail is simply

> moved
> > > > from the current pst to an archive pst."!
> > > >
> > > > Since 'Options' is plural, did mean both in the doc and the

> AutoArchive
> > > tool
> > > > itself?
> > > >
> > > > PS.
> > > > At 145M I don't think I'm even close to the .pst file limit yet (I

> think
> > > > it's in the GB range for OL 2002 (SP3) -- let me know if I am wrong).

> I
> > > use
> > > > "IBM Rescue & Recovery" to back up complete sys. + I also exercise

> other
> > > bkup
> > > > opts.
> > > >
> > > > --
> > > > Neophyte DanO
> > > >
> > > > "DL" wrote:
> > > >
> > > > > If you select a msg, rt click Options there is a check box to set an
> > > expiry
> > > > > date/time
> > > > > If you then autoarchive, with the delete expired items option, this

> msg
> > > will
> > > > > be deleted when the set expiry date is reached.
> > > > > If you simply autoarchive, without any delete options, then mail is
> > > simply
> > > > > moved from the current pst to an archive pst.
> > > > >
> > > > > PS 'cannot afford to lose any email' presumably you have backups?
> > > > > There is a size limit on pre OL2003 format pst's, exceed it and you

> will
> > > > > lose mail - some if not all.
> > > > >
> > > > >
> > > > > "CaptainGadget" <CaptainGadget@discussions.microsoft.com> wrote in
> > > message
> > > > > news:2184EEBE-D125-4BED-9CF5-2C6238C2954F@microsoft.com...
> > > > > > Mr. HelpMenu,
> > > > > > I agree with DebbieS. You did a great job of putting explicit

> details
> > > to
> > > > > > this issue. An issue I too am struggling with as well. I have OL

> 2002
> > > > > (SP3).
> > > > > > I have read tons of related posts & reply's, which I think result
> > > because
> > > > > > OL's Help docs & what support docs are on MS.com are woefully
> > > inadequate
> > > > > > here. All told, I've probably spent 16 hrs trying to locate clear
> > > concise
> > > > > > information on the AutoArchive settings. But, alas I've struck out
> > > thus
> > > > > far
> > > > > > which is why I've never run it-can't afford to loose any eMail. So

> I
> > > hope
> > > > > an
> > > > > > MVP will see my reply, and that you never got an answer to what is

> an
> > > all
> > > > > to
> > > > > > common quandary; and that they will assist us with a great answer.
> > > > > >
> > > > > > --
> > > > > > Neophyte DanO
> > > > > >
> > > > > >
> > > > > > "DebbieS" wrote:
> > > > > >
> > > > > > > I am having the same problem and somehow have missed the point

> of
> > > how to
> > > > > > > solve it (after reading posts below). I have the same options
> > > selected
> > > > > as
> > > > > > > Mrs. HelpMenu. Is the following checkbox the cause of the

> problem?
> > > > > > > > > [X] Delete expired items (e-mail folders only)
> > > > > > > If I "uncheck" this will my inbox and "Sent items" be archived
> > > properly?
> > > > > > > Also, what exactly does this option mean?
> > > > > > >
> > > > > > > Thank you Mrs.HelpMenu for taking the time to document so

> clearly
> > > your
> > > > > exact
> > > > > > > situation so I knew I was in the right place.
> > > > > > >
> > > > > > > "Kathl55n" wrote:
> > > > > > >
> > > > > > > >
> > > > > > > > Hi Mrs. HelpMenu,
> > > > > > > > Actually a bit glad to hear someone else faces the same
> > > frustration.
> > > > > I was
> > > > > > > > able to start archiving my current mail and the folders on the
> > > left
> > > > > open up
> > > > > > > > and show recent archives (email over 90 days old).
> > > > > > > >
> > > > > > > > I thought my old email was deleted because I had it set up

> wrong,
> > > but
> > > > > that
> > > > > > > > it also could be that I had a hard drive go out in early June

> and
> > > > > thought i
> > > > > > > > lost my old email due to that. However, the repairman saved
> > > > > everything else
> > > > > > > > on my system, retrieved it from the bad hard drive, but no

> sign of
> > > > > ..pst files
> > > > > > > > that could be opened or that contained old email.
> > > > > > > >
> > > > > > > > I utterly agree with you. Why would anyone set up a system

> that
> > > > > defaults to
> > > > > > > > delete old email without even a warning. How were we supposed

> to
> > > know
> > > > > we
> > > > > > > > needed to adjust our settings immediately? When we are asked

> if
> > > we
> > > > > want to
> > > > > > > > AutoArchive now, I assumed that the files were being saved on

> my
> > > > > system,
> > > > > > > > somewhere that I could eventually retrieve.
> > > > > > > >
> > > > > > > >
> > > > > > > > "Mrs. HelpMenu" wrote:
> > > > > > > >
> > > > > > > > > I'm sorry; I am having the same problem with my Outlook

> 2003,
> > > but
> > > > > your answer
> > > > > > > > > is still unclear to me. I have the same settings (which I
> > > beleive
> > > > > are the
> > > > > > > > > default settings) in my AutoArchive as Kathl55n. "X" means

> that
> > > the
> > > > > option is
> > > > > > > > > selected in my settings:
> > > > > > > > >
> > > > > > > > > [X] Run AutoArchive every _14_ days.
> > > > > > > > > [X] Prompt before AuthArchive runs
> > > > > > > > > During AutoArchive:
> > > > > > > > > [X] Delete expired items (e-mail folders only)
> > > > > > > > > [X] Archive or delete old items
> > > > > > > > > [X] Show archive folder in folder list
> > > > > > > > > Default folder settings for archiving
> > > > > > > > > Clean out items older than _6_ _Months_
> > > > > > > > > (X) Move old items to:
> > > > > > > > > C:\Documents and Settings\[myusername]\Local
> > > > > > > > > Settings\Application Data\Microsoft\Outlook\archive.pst
> > > > > > > > > ( ) Permanently delete old items
> > > > > > > > >
> > > > > > > > > So, I do have the archive or delete checkbox on. With

> regards to
> > > the
> > > > > two
> > > > > > > > > radial buttons ("circular spots") underneath, I have the

> "Move
> > > old
> > > > > items to:"
> > > > > > > > > selected and the "Permanently delete old items" NOT

> selected.
> > > Yet I,
> > > > > too,
> > > > > > > > > have the identical problem where the Archive master folder

> is
> > > > > present in my
> > > > > > > > > folder list, but all the folders contained therein (exact
> > > mirrors of
> > > > > my Inbox
> > > > > > > > > subfolders) are empty. It appears it even removed some
> > > subfolders
> > > > > from my
> > > > > > > > > Inbox master folder so that some of my rules no longer

> function.
> > > > > > > > >
> > > > > > > > > If these messages were permanently deleted, why? What should

> I
> > > do to
> > > > > prevent
> > > > > > > > > this from happening in the future? If they are

> irretrievable,
> > > this
> > > > > is a
> > > > > > > > > devastating loss in my work. A question that is probably not

> for
> > > you
> > > > > to
> > > > > > > > > answer is why would any mail client allow in the default
> > > settings to
> > > > > > > > > permanently delete a message without explicitly asking the

> user
> > > > > first.
> > > > > > > > >
> > > > > > > > > "Judy Gleeson MVP - Outlook" wrote:
> > > > > > > > >
> > > > > > > > > > I know this isn't at all obvious......
> > > > > > > > > >
> > > > > > > > > > Archive or delete is a checkbox. You need it on.
> > > > > > > > > >
> > > > > > > > > > Below that is the circular spot to select whether it

> Archives
> > > or
> > > > > deletes.
> > > > > > > > > > Select one!
> > > > > > > > > >
> > > > > > > > > > --
> > > > > > > > > > Judy Gleeson - MVP Outlook
> > > > > > > > > > Acorn Training and Consulting

 
Old 27-05-2008, 03:28 PM   #2
DL
Guest
 
Posts: n/a
Re: How do I unarchive AutoArchived email?

Close outlook, run the repair tool, scanpst.exe against all your pst's run
it several times if it fixes err's
BTW what version of OL and what size are your pst's? - might be important



"Hani" <Hani@discussions.microsoft.com> wrote in message
news:E251AD1C-6948-4B86-BBD2-71C2608C273C@microsoft.com...
> Hi, i used to keep an important mails in archive folder, but last week i
> was
> not able to open the archive folder. And it throws popup msg like data not
> available in the mentioned path. More than 2 yrs mails in that folder. All
> most i tried all the actions which mentioned below. Pls help me to
> retrieve
> the deleted archive mails.....
>
> "DL" wrote:
>
>> Presumably there is detailed info in OL help or MS online.
>>
>> When you have Archive for all folders, or the individual folder, set, any
>> mail that meets the criteria you set is moved from the current pst to the
>> archive.pst
>> Any mail in the current pst, whatever folder it is in, provided archive
>> has
>> been set for that folder, will be archived if it meets the archive
>> criteria.
>> That mails folder will be recreated in the archive.pst
>> Mail that doesnt meet the criteria is not archived.
>> If you move mail / reorganise folders in your current pst then that mail
>> will still be archived with the criteria you setup for the new/rearranged
>> folders. The new folder structure will be recreated in the archive.
>> So if you alter the current structure, you will likely have both old and
>> new
>> structure in the archive.
>> NB Archive is not the same as backup
>> You can also open the archive within OL, just like any other pst and do
>> what
>> you like with the contents.
>>
>> "CaptainGadget" <CaptainGadget@discussions.microsoft.com> wrote in
>> message
>> news:51F7754F-E03A-4782-9B57-B36D58962332@microsoft.com...
>> > Tks again DL
>> > But, I remain confused. So, alternatively where I can find
>> > documentation
>> > with a "complete in-depth detailed explanation" that covers each of
>> > these

>> key
>> > AutoArchive Settings, and how they work with & relate to the default

>> (global
>> > settings -- aka default settings) for "Aging Periods & Dates"?
>> >
>> > I am also looking for something which explains what happens to the
>> > "folder
>> > structure, folders/folder names & e-mail, etc." (folders created by the

>> user)
>> > within the Archive.pst file after the originals within the Outlook.pst

>> file
>> > have been later modified (i.e. name changes, adds/deletes, folder
>> > moves,
>> > folder deletes or the folder structure is rearranged) and then
>> > successive
>> > AutoArchive's have been run?
>> >
>> > --
>> > Neophyte DanO
>> >
>> >
>> > "DL" wrote:
>> >
>> > > If you Archive the mail is moved from the main pst to the archive pst
>> > > ,
>> > > assuming the modified date setting is as per archive date setting, it
>> > > is

>> not
>> > > deleted
>> > > If mail has an expiry date and you archive using the delete expired

>> items
>> > > option the mail is deleted from your main pst, but it is not moved to

>> the
>> > > archive.
>> > >
>> > > "CaptainGadget" <CaptainGadget@discussions.microsoft.com> wrote in

>> message
>> > > news:734F71C4-05E5-40ED-8E5C-084107107063@microsoft.com...
>> > > > Tks so much DL.
>> > > > Like both Mrs Helpmenu & Debbie S. this remains unclear to me!
>> > > > I thought I read that Rt. clicking on the msg & selecting the
>> > > > 'expires
>> > > > after' check box just 'makes the msg UNavailable after the expires
>> > > specified
>> > > > date & time is reached (and puts a line through it); but that that

>> doesn't
>> > > > cause it to be deleted?
>> > > >
>> > > > Could you perhaps tell me where I can find (or provide us with) a

>> complete
>> > > > in-depth detailed explanation for each of the 2 key AutoArchive

>> Settings
>> > > that
>> > > > appear under the "During AutoArchive" statement?
>> > > > [x] Delete expired items (e-mail folders only)
>> > > > [x] Archive or delete old items
>> > > >
>> > > > Not sure what you meant by the "options" stmt wherein you said: "If

>> you
>> > > > simply autoarchive, without any delete options, then mail is simply

>> moved
>> > > > from the current pst to an archive pst."!
>> > > >
>> > > > Since 'Options' is plural, did mean both in the doc and the

>> AutoArchive
>> > > tool
>> > > > itself?
>> > > >
>> > > > PS.
>> > > > At 145M I don't think I'm even close to the .pst file limit yet (I

>> think
>> > > > it's in the GB range for OL 2002 (SP3) -- let me know if I am
>> > > > wrong).

>> I
>> > > use
>> > > > "IBM Rescue & Recovery" to back up complete sys. + I also exercise

>> other
>> > > bkup
>> > > > opts.
>> > > >
>> > > > --
>> > > > Neophyte DanO
>> > > >
>> > > > "DL" wrote:
>> > > >
>> > > > > If you select a msg, rt click Options there is a check box to set
>> > > > > an
>> > > expiry
>> > > > > date/time
>> > > > > If you then autoarchive, with the delete expired items option,
>> > > > > this

>> msg
>> > > will
>> > > > > be deleted when the set expiry date is reached.
>> > > > > If you simply autoarchive, without any delete options, then mail
>> > > > > is
>> > > simply
>> > > > > moved from the current pst to an archive pst.
>> > > > >
>> > > > > PS 'cannot afford to lose any email' presumably you have backups?
>> > > > > There is a size limit on pre OL2003 format pst's, exceed it and
>> > > > > you

>> will
>> > > > > lose mail - some if not all.
>> > > > >
>> > > > >
>> > > > > "CaptainGadget" <CaptainGadget@discussions.microsoft.com> wrote
>> > > > > in
>> > > message
>> > > > > news:2184EEBE-D125-4BED-9CF5-2C6238C2954F@microsoft.com...
>> > > > > > Mr. HelpMenu,
>> > > > > > I agree with DebbieS. You did a great job of putting explicit

>> details
>> > > to
>> > > > > > this issue. An issue I too am struggling with as well. I have
>> > > > > > OL

>> 2002
>> > > > > (SP3).
>> > > > > > I have read tons of related posts & reply's, which I think
>> > > > > > result
>> > > because
>> > > > > > OL's Help docs & what support docs are on MS.com are woefully
>> > > inadequate
>> > > > > > here. All told, I've probably spent 16 hrs trying to locate
>> > > > > > clear
>> > > concise
>> > > > > > information on the AutoArchive settings. But, alas I've struck
>> > > > > > out
>> > > thus
>> > > > > far
>> > > > > > which is why I've never run it-can't afford to loose any eMail.
>> > > > > > So

>> I
>> > > hope
>> > > > > an
>> > > > > > MVP will see my reply, and that you never got an answer to what
>> > > > > > is

>> an
>> > > all
>> > > > > to
>> > > > > > common quandary; and that they will assist us with a great
>> > > > > > answer.
>> > > > > >
>> > > > > > --
>> > > > > > Neophyte DanO
>> > > > > >
>> > > > > >
>> > > > > > "DebbieS" wrote:
>> > > > > >
>> > > > > > > I am having the same problem and somehow have missed the
>> > > > > > > point

>> of
>> > > how to
>> > > > > > > solve it (after reading posts below). I have the same
>> > > > > > > options
>> > > selected
>> > > > > as
>> > > > > > > Mrs. HelpMenu. Is the following checkbox the cause of the

>> problem?
>> > > > > > > > > [X] Delete expired items (e-mail folders only)
>> > > > > > > If I "uncheck" this will my inbox and "Sent items" be
>> > > > > > > archived
>> > > properly?
>> > > > > > > Also, what exactly does this option mean?
>> > > > > > >
>> > > > > > > Thank you Mrs.HelpMenu for taking the time to document so

>> clearly
>> > > your
>> > > > > exact
>> > > > > > > situation so I knew I was in the right place.
>> > > > > > >
>> > > > > > > "Kathl55n" wrote:
>> > > > > > >
>> > > > > > > >
>> > > > > > > > Hi Mrs. HelpMenu,
>> > > > > > > > Actually a bit glad to hear someone else faces the same
>> > > frustration.
>> > > > > I was
>> > > > > > > > able to start archiving my current mail and the folders on
>> > > > > > > > the
>> > > left
>> > > > > open up
>> > > > > > > > and show recent archives (email over 90 days old).
>> > > > > > > >
>> > > > > > > > I thought my old email was deleted because I had it set up

>> wrong,
>> > > but
>> > > > > that
>> > > > > > > > it also could be that I had a hard drive go out in early
>> > > > > > > > June

>> and
>> > > > > thought i
>> > > > > > > > lost my old email due to that. However, the repairman
>> > > > > > > > saved
>> > > > > everything else
>> > > > > > > > on my system, retrieved it from the bad hard drive, but no

>> sign of
>> > > > > ..pst files
>> > > > > > > > that could be opened or that contained old email.
>> > > > > > > >
>> > > > > > > > I utterly agree with you. Why would anyone set up a system

>> that
>> > > > > defaults to
>> > > > > > > > delete old email without even a warning. How were we
>> > > > > > > > supposed

>> to
>> > > know
>> > > > > we
>> > > > > > > > needed to adjust our settings immediately? When we are
>> > > > > > > > asked

>> if
>> > > we
>> > > > > want to
>> > > > > > > > AutoArchive now, I assumed that the files were being saved
>> > > > > > > > on

>> my
>> > > > > system,
>> > > > > > > > somewhere that I could eventually retrieve.
>> > > > > > > >
>> > > > > > > >
>> > > > > > > > "Mrs. HelpMenu" wrote:
>> > > > > > > >
>> > > > > > > > > I'm sorry; I am having the same problem with my Outlook

>> 2003,
>> > > but
>> > > > > your answer
>> > > > > > > > > is still unclear to me. I have the same settings (which I
>> > > beleive
>> > > > > are the
>> > > > > > > > > default settings) in my AutoArchive as Kathl55n. "X"
>> > > > > > > > > means

>> that
>> > > the
>> > > > > option is
>> > > > > > > > > selected in my settings:
>> > > > > > > > >
>> > > > > > > > > [X] Run AutoArchive every _14_ days.
>> > > > > > > > > [X] Prompt before AuthArchive runs
>> > > > > > > > > During AutoArchive:
>> > > > > > > > > [X] Delete expired items (e-mail folders only)
>> > > > > > > > > [X] Archive or delete old items
>> > > > > > > > > [X] Show archive folder in folder list
>> > > > > > > > > Default folder settings for archiving
>> > > > > > > > > Clean out items older than _6_ _Months_
>> > > > > > > > > (X) Move old items to:
>> > > > > > > > > C:\Documents and Settings\[myusername]\Local
>> > > > > > > > > Settings\Application Data\Microsoft\Outlook\archive.pst
>> > > > > > > > > ( ) Permanently delete old items
>> > > > > > > > >
>> > > > > > > > > So, I do have the archive or delete checkbox on. With

>> regards to
>> > > the
>> > > > > two
>> > > > > > > > > radial buttons ("circular spots") underneath, I have the

>> "Move
>> > > old
>> > > > > items to:"
>> > > > > > > > > selected and the "Permanently delete old items" NOT

>> selected.
>> > > Yet I,
>> > > > > too,
>> > > > > > > > > have the identical problem where the Archive master
>> > > > > > > > > folder

>> is
>> > > > > present in my
>> > > > > > > > > folder list, but all the folders contained therein (exact
>> > > mirrors of
>> > > > > my Inbox
>> > > > > > > > > subfolders) are empty. It appears it even removed some
>> > > subfolders
>> > > > > from my
>> > > > > > > > > Inbox master folder so that some of my rules no longer

>> function.
>> > > > > > > > >
>> > > > > > > > > If these messages were permanently deleted, why? What
>> > > > > > > > > should

>> I
>> > > do to
>> > > > > prevent
>> > > > > > > > > this from happening in the future? If they are

>> irretrievable,
>> > > this
>> > > > > is a
>> > > > > > > > > devastating loss in my work. A question that is probably
>> > > > > > > > > not

>> for
>> > > you
>> > > > > to
>> > > > > > > > > answer is why would any mail client allow in the default
>> > > settings to
>> > > > > > > > > permanently delete a message without explicitly asking
>> > > > > > > > > the

>> user
>> > > > > first.
>> > > > > > > > >
>> > > > > > > > > "Judy Gleeson MVP - Outlook" wrote:
>> > > > > > > > >
>> > > > > > > > > > I know this isn't at all obvious......
>> > > > > > > > > >
>> > > > > > > > > > Archive or delete is a checkbox. You need it on.
>> > > > > > > > > >
>> > > > > > > > > > Below that is the circular spot to select whether it

>> Archives
>> > > or
>> > > > > deletes.
>> > > > > > > > > > Select one!
>> > > > > > > > > >
>> > > > > > > > > > --
>> > > > > > > > > > Judy Gleeson - MVP Outlook
>> > > > > > > > > > Acorn Training and Consulting



 
 

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